Track inventory without a single spreadsheet
Stop chasing stock counts phoned in at the end of the day. Publish one app your team updates from the floor, with live counts, low-stock alerts, and a database you fully own.
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See how it works ↓Why this is harder than it should be
Most small business inventory still lives in an Excel sheet that one manager owns. Staff phone in numbers from the back room, the manager copies them at end of day, and by morning the count is already wrong. Multiple tabs, no audit trail, no alerts when something runs out — and a separate email thread every time someone asks 'do we have any left?' The sheet was supposed to be temporary. It has been temporary for three years.
What you can build from one prompt
The shape varies — Exepad publishes whichever you describe.
A stock list with categories, suppliers, and per-unit cost.
A scan-or-tap form to log received, sold, and adjusted units.
Low-stock alerts that email the manager when below reorder point.
A multi-location view with branch-level counts and transfers.
A purchase order log linking suppliers to incoming shipments.
An end-of-month report ready to export to your accountant.
What this might look like
Three real users, three different outcomes — same platform.
A neighborhood hardware store
1,200 SKUs, 0 spreadsheet tabs
The owner describes his shelves: SKUs, suppliers, reorder points, and which aisle each item lives in. Exepad publishes a tablet-friendly app his staff uses to log every sale and delivery as it happens. The end-of-day Excel ritual disappears, the count is current at all times, and the owner gets an email the moment any SKU drops below its reorder point. He keeps the database, the supplier list, and the history forever.
A small e-commerce brand with 3 fulfillment shelves
40% fewer oversells in 60 days
The founder describes her product catalog, pack sizes, and the warehouse shelves she stages from. Exepad publishes an app her packer opens on a phone, scans the shelf label, and decrements the count in one tap. Oversells drop because the storefront and the warehouse share one number, low-stock alerts catch reorders before a stockout, and she can finally answer 'what did we sell last month' without reconciling three sheets.
A restaurant group with 4 locations
4 sites, 1 inventory database
The operations manager describes the par levels, suppliers, and weekly count flow for each restaurant. Exepad publishes an app each location uses to record receipts and counts, with one consolidated database the manager queries from her office. Transfers between sites are logged in seconds, variance reports run automatically every Monday, and the four separate spreadsheets and the email chain that fed them are retired in the first week.
How it works
Four steps. No technical knowledge required.
Describe
Tell Exepad what you stock, where, who counts, and your reorder rules. The convert engine turns plain language into a working no-code inventory app.
Configure
Refine SKU fields, location relationships, and validation through prompts. Exepad models items, suppliers, locations, and movements automatically.
Publish
One click ships the app to the global edge with SSL, Lighthouse 95+ performance, and GEO-ready markup so dashboards load instantly on any device.
Invite
Point your custom domain at the app and invite staff with role-based access. Low-stock and reorder emails fire automatically from day one.
Who builds this
Common audiences and the job each one is trying to get done.
Retail shop or boutique
SKU-level counts, supplier records, and barcode-friendly entry forms — replaces the binder under the counter and the spreadsheet nobody trusts.
Restaurant or café group
Par-level tracking, weekly counts, supplier orders, and waste logs — consolidated across every site instead of one sheet per location.
E-commerce brand or DTC seller
Catalog inventory, pack-station receipts, and storefront-aligned counts so the website never sells a unit that already shipped to another customer.
Workshop, makerspace, or contractor
Raw materials, tools, and consumables tracked by job — purchase orders linked to projects so cost-of-goods rolls up without rekeying invoices.
Nonprofit pantry or supply room
Donations in, distributions out, expiry dates, and minimum thresholds — auditable history that satisfies grant reporting without extra paperwork.
Multi-branch operations manager
One database across every site, branch-level dashboards, inter-branch transfers, and a single export when the year-end count rolls around.
Metrics that matter
What to measure once it's live — the numbers that tell you it's working.
Stock accuracy
Percentage of physical counts that match the system. Floor-entry forms and live updates typically push this from 70-80% on a sheet to above 95%.
Stockout rate
Share of SKUs that hit zero before reorder. Automated low-stock emails at the reorder point cut this dramatically inside the first quarter.
Time to count
Hours spent per month reconciling counts. A scan-or-tap entry form on a phone replaces the end-of-day spreadsheet ritual that owns evenings.
Carrying cost variance
Gap between booked and actual inventory value. A clean database with full movement history makes month-end variance trivial to explain.
Common mistakes
What goes wrong most often — and the fix that turns the mistake into a working result.
Mistake
Letting one person own the master spreadsheet.
Fix
Move to a shared database every staff member can update from the floor. Single ownership is the root cause of stale counts.
Mistake
Counting only at month-end or quarter-end.
Fix
Log movements as they happen. A two-second tap per transaction beats a four-hour reconciliation later in the month.
Mistake
Keeping a separate sheet for every branch or warehouse.
Fix
Run one multi-location database with branch-level views. Transfers and variance only make sense on a shared schema.
Mistake
Ignoring reorder points until someone notices an empty shelf.
Fix
Set a threshold per SKU and let the app email you. Manual checking is the most common reason small businesses run out of bestsellers.
Mistake
Treating inventory as a back-office concern.
Fix
Put counts on a dashboard the floor can see. When everyone sees the same number, the count stays clean without nagging.
What replaces what
The stack collapses into one product.
One subscription. Eight production components.
Everything you need in the plan. No add-ons, no separate vendor invoices.
Database
Forms
File storage
Hosting
SSL
Visitor analytics
Custom domain
Frequently asked
How much does this cost compared to a dedicated inventory SaaS?+
Dedicated inventory tools bill per user per month and charge extra for multi-location, alerts, and API access. Exepad is one flat subscription that includes the inventory app plus database, transactional email, file storage, analytics, and hosting. For a multi-site small business it is usually a fraction of the equivalent stitched stack.
Do I need technical skills to set this up?+
No. You describe the items you stock, where they live, who counts them, and your reorder rules in plain language. Exepad models the database, builds the entry forms, and wires up the alerts. If you can run an Excel sheet today, you can describe the app you actually want.
Can the team enter counts from a phone on the warehouse floor?+
Yes. Every form Exepad publishes is mobile-first with large tap targets, offline-tolerant inputs, and barcode-friendly fields. Staff scan or type on a phone or tablet, the count updates in the central database immediately, and the manager sees it without anyone copying numbers.
Can I run this across multiple locations or warehouses?+
Yes. Locations are first-class entities in the database. You describe each branch, assign SKUs and staff to it, and the app produces branch-level views, inter-branch transfer logs, and a consolidated rollup for the operations manager — no separate sheet per site.
Will I get alerts when something is running low?+
Yes. Set a reorder point per SKU and the app emails the manager (or anyone you choose) the moment a count crosses the threshold. Alerts ship from the transactional email service that comes with every Exepad app — no separate provider needed.
Who owns the inventory data and history?+
You do. Every SKU, movement, supplier, and audit entry lives in your own relational database with REST and MCP access. You can export anytime, query directly, or feed the data into other Exepad apps. Nothing is locked inside a third-party tool you would need to scrape to leave.
Will Google and ChatGPT surface my inventory app when staff search internally?+
Internal apps stay private behind authentication, but every Exepad app ships Lighthouse 95+ performance, structured schema on public pages, and clean direct-answer passages. If you choose to expose a public stock-availability page, AI assistants like ChatGPT or Perplexity can cite it cleanly.
Every Exepad inventory app runs on a global edge network with 99.9% uptime, automatic SSL, daily backups, Lighthouse 95+ performance, and GEO-ready structure built in.
Keep exploring
Start with one prompt
Describe the app you need. Exepad publishes a full-stack version with hosting, database, email, and analytics built in.
Describe your app →