Manage every member in one place
Most clubs and associations run on a spreadsheet, a contact list, a forum login, and a payments dashboard — and lapsed members never come back. Publish one app that holds the roster, the dues, the renewals, and the directory.
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See how it works ↓Why this is harder than it should be
A typical association runs on four disconnected surfaces — a member spreadsheet, a separate email-contact list, a forum or community site with its own logins, and a payments dashboard for dues. Renewal reminders go out manually, when someone remembers. Lapsed members never get a second nudge because nobody knows they lapsed. The newsletter goes to a stale list. The directory on the website was last updated two boards ago. The volunteer running it all burns out within a year.
What you can build from one prompt
The shape varies — Exepad publishes whichever you describe.
A member directory with status, tier, and renewal date.
An automated renewal-reminder engine that fires 30, 14, and 7 days out.
A dues-tracking view that shows paid, overdue, and lapsed members.
A member-only portal page behind login, branded under your domain.
A signup form that writes new members straight into the database.
A lapsed-member recovery email triggered by renewal-date plus 7 days.
What this might look like
Three real users, three different outcomes — same platform.
A 400-member professional association
82% renewal rate, up from 61%
The board describes a member record — name, tier, renewal date, dues amount, committees. Exepad publishes a directory, a renewal engine that emails 30, 14, and 7 days before expiry, and a lapsed-member sequence that fires a week after a missed payment. The Excel roster, the email-tool contact list, and the dues-tracking spreadsheet collapse into one app. Renewal rate climbs because reminders go out every single time, not when a volunteer remembers.
A community sports club
180 members, 0 manual renewal emails
The treasurer describes how dues work — annual fee, optional family add-on, junior discount. Exepad publishes a signup form, a dues tracker, and a member portal where each family sees their own status. The forum site with its own login, the spreadsheet, and the payments dashboard merge into one app. Lapsed members get a recovery email a week after their renewal date — something the volunteer treasurer never had time to do manually.
A 1,200-member alumni network
9 hours/month saved on directory updates
The committee describes a directory — graduation year, region, industry, opt-in to be listed. Exepad publishes a member-facing directory, a self-service update form, and an admin view showing every record. The static directory page that took an afternoon to update each month, the email-contact list with stale entries, and the dues spreadsheet collapse into one app. Members update their own records, so the directory is finally trustworthy week to week.
How it works
Four steps. No technical knowledge required.
Describe
Tell Exepad what a member is — fields, tiers, renewal cycle, what reminders fire when. The convert engine turns the description into a no-code membership app.
Configure
Refine fields, renewal rules, and directory layout through prompts. Exepad models members, tiers, dues, and renewal history in one relational database.
Publish
One click ships the membership app to the global edge with SSL, Lighthouse 95+ performance, and structured markup so the directory is search-ready.
Invite
Point your custom domain at the app and invite members with role-based access. Renewal and welcome emails fire automatically from day one.
Who builds this
Common audiences and the job each one is trying to get done.
Professional association or trade body
Member directory, dues tracking, automated renewals, and committee management — without a membership-management SaaS priced per member per year.
Sports club, hobby club, or local society
Family memberships, junior discounts, annual dues, and a directory the secretary actually trusts — replacing a forum site, a spreadsheet, and a payment-processor dashboard.
Alumni network or graduate community
Self-service directory updates, regional and industry segments, and a renewal reminder for paid memberships — under the institution's own domain.
Nonprofit with recurring donors as members
Recurring-donor records, lapsed-donor recovery emails, member-only updates, and a directory of corporate supporters — all from a single database you own.
Coworking space or community hub
Per-member plan tier, monthly billing status, member directory, and a portal where members update their own details and book shared resources.
Online learning community or course cohort
Cohort-based membership records, expiry dates per program, a member-only resource portal, and a lapsed-learner recovery sequence after a missed renewal.
Metrics that matter
What to measure once it's live — the numbers that tell you it's working.
Renewal rate
Share of members who renew within the grace period. Automated 30 / 14 / 7-day reminders typically lift this 15–25 points over a manual reminder cadence.
Lapsed-member recovery rate
Percentage of expired members who reactivate. A recovery email triggered seven days after expiry consistently brings back 10–15% of lapsed members.
Directory freshness
Median age of the most recent update across member records. Self-service updates pull this from quarters down to weeks within the first month.
Volunteer hours per month
Hours the treasurer or membership chair spends on admin. Consolidating into one app routinely cuts this from a part-time role to a couple of evenings.
Common mistakes
What goes wrong most often — and the fix that turns the mistake into a working result.
Mistake
Keeping the renewal date in a field nobody automates from.
Fix
Make the renewal date the trigger for a 30 / 14 / 7-day reminder sequence. Manual reminders fail in the months the volunteer is busy.
Mistake
Treating lapsed members as gone instead of recoverable.
Fix
Fire a recovery email a week after expiry. Lapsed members renew at meaningful rates when they hear once more — and never at all when they don't.
Mistake
Letting only one person update the member directory.
Fix
Let members update their own records through a self-service form. The directory becomes accurate in days instead of going stale between board terms.
Mistake
Running dues, directory, and email on three disconnected tools.
Fix
Hold all three in one database. The same membership status field drives the directory, the email segment, and the dues view simultaneously.
Mistake
Paying per-member for a membership SaaS as the association grows.
Fix
Use a flat-priced app. Membership growth no longer raises the bill, and the surplus stays with the organization rather than going to a vendor.
What replaces what
The stack collapses into one product.
One subscription. Eight production components.
Everything you need in the plan. No add-ons, no separate vendor invoices.
Database
Forms
File storage
Hosting
SSL
Visitor analytics
Custom domain
Frequently asked
How much does this cost compared to a per-member membership SaaS?+
Membership-management SaaS typically charges per member per month, sometimes with add-ons for the directory, the email tool, and the payment processor. Exepad is one flat monthly subscription that includes the database, the renewal engine, the member portal, transactional email, custom domain, and hosting. For an association of 200–2,000 members it is usually a fraction of a per-member stack.
Can members update their own profiles?+
Yes. Self-service update forms write straight to the member record in the database. The directory always reflects the latest information without a volunteer chasing changes by email, and members are far more likely to keep their own record current than wait for the next board to ask.
Can I run the directory and member portal under our own domain?+
Yes. Custom domain, automatic SSL, and your own typography and colors are included on every plan. Members visit a URL that belongs to the association — not a generic SaaS subdomain — which improves trust on signup pages and adoption of the member portal after launch.
Will renewal reminders actually go out reliably?+
Yes. Renewal emails fire on date triggers from the same app that holds the renewal date, so the schedule is enforced by the database — not by whichever volunteer has time. Exepad ships transactional email built in, with authenticated DNS records that put reminders into the primary inbox.
Do I need technical skills to set this up?+
No. You describe your association in plain language — what a member is, what tiers you offer, when renewals fall, what the directory shows — and Exepad models the database, the forms, and the views. Adjustments later are also prompts, so a non-technical board member can keep the app current.
Can I take dues payments through the same app?+
Yes. Dues capture is part of the signup and renewal flow, with the payment processor connected to the same database. Member status updates the moment the payment clears, so the directory, the email segment, and the dues report all reflect the latest payment without manual reconciliation.
Will search engines and ChatGPT find our directory?+
Yes, for the parts you publish publicly. A public member directory ships Lighthouse 95+, structured schema, and direct-answer passages, so search and AI assistants like ChatGPT or Perplexity surface the association when someone asks 'who are the certified [profession] in [city]'. Private records stay behind authentication.
Every Exepad membership app runs on a global edge network with 99.9% uptime, automatic SSL, daily backups, Lighthouse 95+ performance, and a relational database you fully own.
Keep exploring
Start with one prompt
Describe the app you need. Exepad publishes a full-stack version with hosting, database, email, and analytics built in.
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