Organize every document in one searchable app
Stop hunting through Drive folders, email attachments, and shared inboxes for the latest policy. Publish one app where every SOP, contract, and policy is tagged, searchable, and version-tracked.
No credit card required · Published in minutes
See how it works ↓Why this is harder than it should be
SOPs, policies, contracts, and templates are scattered across Drive folders, email attachments, and three shared inboxes — and no one is sure which version is the latest. New hires ask for the handbook and get five conflicting copies. Legal stores contracts in one place, ops stores them in another, and the renewal date that mattered most is buried in a forwarded email. Every team has a folder of folders. Nobody can find anything in under five minutes.
What you can build from one prompt
The shape varies — Exepad publishes whichever you describe.
A document hub with tags, categories, owners, and full-text search.
An upload form that captures metadata and version notes on submit.
An automatic version log so the latest revision is always obvious.
Access controls per team, per document, with read or edit roles.
Renewal and review reminders that email owners before expiry.
A change-acknowledgment flow staff confirm with one click.
What this might look like
Three real users, three different outcomes — same platform.
An operations director at a 60-person company
400 SOPs, search under 2 seconds
The director describes her SOP library: department tags, owner per document, review cycle, and approval flow. Exepad publishes a hub every staff member opens to find the current SOP in seconds. The five competing Drive folders are retired, new hires get a single onboarding link, and when a policy changes the version log shows who edited what and when — no more 'which copy is real' email chains.
A legal team at a mid-market firm
1,200 contracts, 30-day expiry alerts
The general counsel describes the firm's contract repository: counterparties, types, signing dates, renewal terms, and key clauses. Exepad publishes a searchable contract app with 30-day expiry alerts emailed to the responsible partner. The shared inbox of PDFs disappears, contract renewals stop slipping through the cracks, and external auditors get a read-only view that answers their questions before the kickoff call.
A nonprofit policy and compliance team
75 policies, 100% acknowledgment in 2 weeks
The compliance lead describes her policy set: jurisdictions covered, last review date, board approval status, and which staff each policy applies to. Exepad publishes a policy library with one-click acknowledgment, automatic reminders for staff who have not signed, and a dashboard showing acknowledgment rate per team. Audit prep that used to take a week of folder-hunting now takes an afternoon — and reaches every staff member in two weeks.
How it works
Four steps. No technical knowledge required.
Describe
Tell Exepad what you store, how you categorize, who owns each document, and your review cadence. The convert engine builds a no-code document hub.
Configure
Refine metadata fields, access roles, and search behavior through prompts. Exepad models documents, versions, owners, and tags automatically.
Publish
One click ships the hub to the global edge with SSL, Lighthouse 95+ performance, and GEO-ready markup so search loads instantly on any device.
Invite
Point your custom domain at the hub and invite staff with role-based access. Renewal and acknowledgment emails fire automatically from day one.
Who builds this
Common audiences and the job each one is trying to get done.
SOP and policy library
Process documentation, departmental policies, and handbooks — tagged, searchable, owned, and acknowledged by the staff they apply to.
Contract and agreement repository
Vendor contracts, NDAs, MSAs, and renewals with metadata, expiry alerts, and read-only access for auditors and outside counsel.
Compliance and audit-ready docs
Regulatory documents, audit trails, and acknowledgment records — pulled together for inspectors without a week of folder-archaeology.
Template and asset library
Brand assets, proposal templates, presentation decks, and form letters — discoverable by anyone, with version tracking on every update.
Client-facing document portal
Statements, deliverables, reports, and signed agreements shared per client — replaces the email-attachment archeology project.
Knowledge base and onboarding hub
New-hire handbook, training materials, and runbooks — one link in the offer letter that surfaces everything a new staff member needs.
Metrics that matter
What to measure once it's live — the numbers that tell you it's working.
Time-to-find
Seconds between a search and the right document. Full-text search across tagged records replaces the five-folder, two-inbox manual hunt.
Document staleness rate
Percentage of documents past their review-by date. Automated reminders to owners reduce stale documents from the silent majority to a tracked few.
Acknowledgment coverage
Share of staff who have signed off on the current policy version. One-click acknowledgment with reminders typically reaches 100% in two weeks.
Contract-renewal capture
Contracts renewed on intentional terms versus auto-renewed by surprise. A 30-day expiry alert is the cheapest legal win in the document stack.
Common mistakes
What goes wrong most often — and the fix that turns the mistake into a working result.
Mistake
Letting every team create its own folder structure.
Fix
Use one tagged database with consistent metadata. Folders are how documents get lost; tags are how they get found.
Mistake
Storing documents as email attachments.
Fix
Forwarded attachments become the source of truth by accident. Move every document to a hub with a single canonical record.
Mistake
Skipping the version log.
Fix
Track every revision, who made it, and when. 'Which version is latest' is the single most common document question in any company.
Mistake
Treating renewals as a calendar task.
Fix
Automate expiry alerts to the document owner. Contracts that auto-renew because the calendar entry was missed are the most expensive oversight in legal.
Mistake
Not capturing acknowledgment for new policies.
Fix
Use a one-click sign-off with reminders. A policy that staff never confirmed reading does not protect you in an audit.
What replaces what
The stack collapses into one product.
One subscription. Eight production components.
Everything you need in the plan. No add-ons, no separate vendor invoices.
Database
Forms
File storage
Hosting
SSL
Visitor analytics
Custom domain
Frequently asked
How is this different from a shared Drive or doc-management SaaS?+
Drive is a folder structure with no metadata, no review cycle, no acknowledgment, and no expiry alerts. Per-seat doc-management SaaS adds those features but charges per user and gates the API. Exepad is one flat subscription with full database ownership, metadata, version log, alerts, and access roles included.
Do I need technical skills to set this up?+
No. You describe what you store, how you categorize, who owns each document, and your review and renewal rules. Exepad models the database, builds the upload and search interfaces, and wires up the alerts — all in plain language, no schema design or scripting required.
Can the team search across every document?+
Yes. Full-text search runs across document metadata, tags, and (where applicable) extracted text content. Filters by team, owner, document type, status, and date narrow results in two clicks. Discovery is the single biggest difference between a hub people use and a folder no one opens.
Can we control who sees which documents?+
Yes. Role-based access defines who can view, upload, edit, or approve at the document, category, or team level. External viewers (auditors, outside counsel, clients) get read-only links scoped to exactly what they need — no folder-sharing roulette.
Can we get reminders for expiring contracts and review-due policies?+
Yes. Set a review cadence or expiry date per document and the app emails the owner a configurable number of days before. Reminders ship from the transactional email service that comes with every Exepad app — no separate provider, no calendar entry to forget.
Who owns the documents and the metadata?+
You do. Every document, version, and metadata field lives in your own database and file storage with REST and MCP access. You can export anytime, migrate, or feed records into other Exepad apps. Nothing is locked inside a third-party document vendor.
Will external auditors and ChatGPT be able to cite our public policies?+
Yes for the documents you choose to expose. Public policy pages ship Lighthouse 95+, structured schema, clean meta, and direct-answer passages — exactly what auditors expect on a trust page, and what AI assistants like ChatGPT or Perplexity cite when someone asks 'what is [company]'s data policy'.
Every Exepad document-management app runs on a global edge network with 99.9% uptime, automatic SSL, daily backups, Lighthouse 95+ performance, and GEO-ready structure built in.
Keep exploring
Start with one prompt
Describe the app you need. Exepad publishes a full-stack version with hosting, database, email, and analytics built in.
Describe your app →