PowerPoint to Knowledge Base · Your App Cloud
From PowerPoint decks to a knowledge base
Slides are fragments made for a presenter to talk over. Upload your decks, group the slides on each topic into one article, and put what the notes and diagrams explain into words people can search.
From decks built for a talk to answers people look up.
Read what the decks really hold, choose which slides belong together, then search the preview the way a new colleague would.
01
Read every deck as an outline
Gather the decks on the subject and open each one with View, then Outline View. It lists every slide's title with its main text, so repeated topics and untitled slides stand out. Note which deck is current for each topic, then attach the decks with the upload button above.
02
Group slides into question-sized articles
In the prompt, say which runs of slides answer one question, such as the five financing slides, and what each article should be called. Point out the slides whose meaning sits in a diagram, a screenshot or the notes rather than in the bullets.
03
Search it without the presenter
Search the preview with the words a customer or new hire would use, not the slide titles. Open each result and compare its figures and steps with the slide. Then sign in as someone who shouldn't see the internal articles and repeat one search.
What becomes of each slide, note and diagram.
The slide text below is invented: decks from Northwind Solar, a made-up installer in Fresno, California. Find the matching part of your own decks, then read across to the check.
| In your decks | In your knowledge base | What to check |
|---|---|---|
| Slide titles such as 'Overview', 'Key points' and 'Next steps', found in nearly every deck | Article titles that name the question, such as 'When is a home battery worth adding?' | In Outline view, a slide without a title has no text beside its number, and each deck's labels sit in one list you can compare with the next deck's. Give the prompt a real title for each article, then confirm no two articles in the preview share one. |
| A run of slides on one subject, such as five financing slides with bullets like 'Loan vs. lease: pros/cons' | One article in full sentences, with the bullets as its outline | Read the article as someone who never saw the talk. Each bullet should now be a complete thought, and every figure should match the slide it came from. |
| The Notes pane under each slide, holding what the presenter says aloud | The explanation each article needs, without cues like 'pause for questions' or 'hand out the brochure' | The audience never saw these notes, so the slides alone can read like headlines. For every slide whose point lives only in its notes, confirm the article says it. Where it doesn't, paste that explanation into your prompt. |
| A SmartArt process diagram: Site visit, Design, Permits, Install, Inspection | A numbered list of the steps, with the diagram kept as a picture beside it | A diagram shows order with arrows and position, which a list has to state in words. Compare the preview's list with the diagram step by step. If a step is missing, copy it from the diagram's Text pane, which holds its words as a bulleted list. |
| Screenshots with arrows, such as the monitoring app's home screen with 'Production' circled | The picture in the article, with the step it shows written out beneath it | Search the preview for 'Production'. If no article comes up, the instruction probably exists only inside the picture, so write it as text. Right-click each image and choose View Alt Text, and review any description generated automatically. |
| The same pricing slide copied into the sales deck, the partner deck and last spring's deck, each edited separately | One article per topic, showing the deck it came from and the date it was current | A slide added with Reuse Slides is a copy, and changes to that copy don't affect the original. Put the copies side by side, choose the current wording and name that deck in your prompt. |
| An objection-handling appendix: 'Too expensive', 'What if I sell the house?', 'Does it work on cloudy days?' | Question articles titled in the customer's words, each with the full answer | These slides often hold only the objection, while the reply lives with the sales team. Write each reply out. Then search for one question worded two different ways and confirm both searches reach the article. |
| The title slide ('Presented by Emma Clarke, March 2026'), the agenda and the 'Any questions?' slide | Left out as slides. The date becomes an 'as of' date on every article from that deck | Make sure no article is just an agenda list. Open two articles from an older deck and check that their 'as of' date tells a reader how fresh the facts are. |
| Slides for staff only: installer commission rates, supplier margins, a competitor comparison | An internal category that only signed-in staff can open, with the access you describe for it | Sign in with a test customer account and search for 'commission'. The results should show nothing from the internal category, and the menu shouldn't list it. |
What a deck keeps beyond the visible slides.
A presentation holds material the audience never sees: notes for the speaker, objects parked beside the slide, and wording that only made sense in the room. Sort through it on a copy of the file before you upload.
Bring the decks and say who reads the result
Every deck on the subject, including older ones people still pass around. Add a line on who will use the knowledge base, such as the sales team, installers or customers, and which deck is current for each topic.
Notes written for one speaker
The Notes pane can hold remarks meant only for the presenter, such as 'discount available if they push'. Delete those by hand. Inspect Document can strip presentation notes, but it removes every note, including the ones that explain the slides.
Objects parked off the slide
Presenters drag spare text boxes, tables and pictures into the area beside the slide. On a copy, choose File, Info, Check for Issues, Inspect Document to list that off-slide content. It skips off-slide objects with animation effects, so zoom out and look around each slide too.
Words that only made sense in the room
'This quarter', 'our new offer' and 'as you saw earlier' lose their meaning once the talk is over. Replace them with dates and names on the copy, or list them in your prompt so each article says what they referred to.
An illustrative starting point
Answers people find without opening a deck.
Topics as articles written in full sentences, diagrams and screenshots spelled out in text, and one current version of every slide that was copied around.
Articles instead of fragments
The five financing slides can read as one article titled 'Loan or lease: which fits?', found by searching 'lease' instead of paging through the sales deck. Check that its sentences still say what the bullets said.
Steps you can search for
The permit process drawn as a diagram, and the monitoring app shown only in screenshots, can each get their steps written out. Search for one step, such as 'inspection', and confirm the right article comes up.
A date on every fact
Articles can carry the date their deck was current, and promotions an end date. A scheduled task can email whoever maintains the decks a list of articles past that date. Send it to yourself first; a person decides what changes.
Customer and staff articles kept apart
Customers can read the after-installation articles while pricing and commission stay internal. Sign-in and the access you describe for each category need a backend. A public base that only shows articles on one page can be a one-page site, which Free publishes.
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Choose the models and services that support the experience you want to create.
Database
Keep data and context for apps and agents
File storage
A home for your documents and media
Authentication
Give the right people access
Language models
Reason, write, and understand
A little more context
Good questions.
My slides are just bullet points. Where does the rest of each article come from?
From what you add. Group the slides on one topic, read their notes, and ask the person who usually gives the talk what they say out loud. Put what the bullets leave out into your prompt. Then read each article in the preview and fill in any point that is still a bare bullet.
We have many versions of the same deck. Which one should go in?
Only the version that is current for each topic. Slides copied between decks are separate copies, so one pricing slide can say three different things. Choose one per topic, name that deck in your prompt and leave the rest out, so a search never shows last year's figures beside this year's.
What happens to diagrams, charts and screenshots?
Open each article in the preview and confirm the pictures it needs are there. People search with words, though. Write out the steps a process diagram shows and the instruction each screenshot points to. For a chart, state the figure it makes and the date it was true. Review any alt text the deck already has before you reuse it.
Is this the same as turning the deck into a course?
No. A knowledge base is for looking up one answer when it comes up, in any order. If people must work through the material from the start, practice and show they finished, start from PowerPoint to Training App instead. You can build both from the same decks.
Can customers and our own staff use the same knowledge base?
Yes, with separate categories. Customer articles, such as what happens on installation day, can be open to anyone. Pricing, commission and supplier articles sit behind sign-in, with the access you describe for each category. Test from a customer account and a staff account before you share the link.
Can people ask questions instead of searching?
A question box can use a language model to answer from the articles. Ask for every reply to point to the article behind it. Material that started as slides often has gaps, so test with questions the decks cover and ones they don't. The AI knowledge base guide walks through that testing. Model usage is metered separately.
Marketing releases a new deck every quarter. How does the knowledge base keep up?
An upload is a snapshot, so a new deck changes nothing by itself. For each release, list the slides that changed. Then update those articles, or re-import the new deck deliberately and compare the affected articles with their slides. Give the person who makes the decks an editor's sign-in for the articles; the customers and staff who sign in to read get less.
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